OFFICIAL COMPETITION GUIDELINES
Francis Coppola Director’s Short Film Competition
The Francis Coppola Director’s Short Film Competition (the “Competition”) shall only be construed and evaluated according to the laws of the United States of America. The Competition is sponsored by Francis Ford Coppola Winery, 300 Via Archimedes, Geyserville, CA 95441 (the “Sponsor”), and administered by Alliance Sweepstakes Services, Inc., 620 Park Ave. #332, Rochester, NY 14607 (the “Administrator”).
ELIGIBILITY: The Competition is open and offered only to legal residents of the USA (including DC), who are twenty-one (21) years of age or older at the time of entry. Residents of Puerto Rico and US territories are not eligible. Employees of the Sponsor, the Administrator, their immediate families (parent, child, sibling or spouse) and/or household members and any other persons or entities associated with the Competition are ineligible to enter or win. Void where prohibited or restricted by law.
AGREEMENT TO OFFICIAL RULES: By participating, those who enter the Competition (“Entrants”) agree to abide by and be bound by these Official Rules and the decisions of the Sponsor, which are final and binding in all matters relating to the Competition. Winning the Grand Prize (as defined below) is contingent upon fulfilling all the following requirements.
TIMING: The Competition will be defined by the two (2) following time periods:
- The Submission Period (“Submission Period”) - 12:00:01 a.m. Pacific Time (“PT”) on March 27, 2017, through 11:59:59 p.m. PT on September 5, 2017.
- The Judging Period (“Judging Period”) - 12:00:01 a.m. PT on September 5, 2017, through 11:59:59 p.m. PT on December 15, 2017.
The Sponsor’s database clock is the official time-keeping device for the Competition.
HOW TO ENTER: Eligible Entrants can enter the Competition during the Submission Period by completing each of the following steps of entry:
- Visit the Competition Website, CoppolaShorts.com (the “Website”);
- Register by providing Entrant’s full name, e-mail address, phone number, date of birth and zip code;
- Upload/submit an original short film (films must be 3-10 minutes in length in order to be eligible).
By completing each of the aforementioned steps of entry, an Entrant will obtain one (1) Competition entry.
ENTRY REQUIREMENTS AND RESTRICTIONS: The Entrant is responsible for all costs associated with submitting an entry. In the event that more than one of the same video is submitted, only the first submission received shall be accepted. In order to be eligible, entries must actually be received by the Sponsor during the Submission Period. Entries received by the Sponsor before the start of the Submission Period or after the end of the Submission Period are VOID. Proof of submitting an entry will not be deemed by Sponsor to constitute proof of actual receipt by Sponsor of an entry. An Entrant’s submission of an entry constitutes his/her representation of eligibility, consent to participate in Competition and consent for Sponsor to obtain, use and transfer his/her name, address and other information for the purpose of Competition administration.
By submitting an entry, each Entrant: 1) irrevocably grants Sponsor a royalty-free non-exclusive license throughout the world to use, screen or stream the entry in whatever media in connection with this Competition, the Sundance Film Festival, the Website or Sponsor’s promotions, without further permission, consideration or payment to the Entrant, except where prohibited; 2) warrants and represents that the Entry is entirely the original creation/work of the Entrant and that use of the Entry as described herein will not violate any law or infringe upon the rights, title, claim or interest of any third party; and 3) certifies that Entrant is the creator and sole copyright owner of the Entry.
Entries may not contain any image or depiction of the following: (i) materials which violate anyone’s reasonable privacy expectations, violate any known agreement or which are defamatory in nature; (ii) materials which are discriminatory based on race, religion, national origin, physical disability, age, sex or sexual orientation or preference; (iii) materials in which any person identifiably appears unless Entrant has obtained an appropriate written release from such person granting all rights required herein; and (iv) materials which do not comply with all other requirements in these Official Rules. Entries that do not conform to these guidelines will be disqualified. Sponsor reserves the right to reject or disqualify any entry which Sponsor, in its sole and absolute discretion, determines to be inconsistent with the letter or spirit of the Official Rules or potentially damaging to its, the Competition’s, or another’s image or reputation. Sponsor reserves the right to delete, disregard, or blur any content from a submission without disqualifying the entry where, in Sponsor’s determination, such change does not materially alter the submission and the Entrant has otherwise attempted in good faith to comply with these Official Rules.
GENERAL CONDITIONS: If for any reason the operation or administration of this Competition is impaired or incapable of running as planned for any reason, including but not limited to: (a) infection by computer virus, bugs, (b) tampering, unauthorized intervention; (c) fraud; (d) technical failures; or (e) any other causes which corrupt or affect the administration, security, fairness, integrity or proper conduct of this Competition, the Sponsor reserves the right, at its sole discretion, to disqualify any individual who tampers with the entry process, and to cancel, terminate, modify or suspend the Competition in whole or in part, at any time, without notice and award the Grand Prize (defined below) using all non-suspect eligible entries received as of or after (if applicable) this cancellation, termination, modification or suspension date, or in any manner that is fair and equitable and best conforms to the spirit of these Official Rules. Sponsor reserves the right, at its sole discretion, to disqualify any individual deemed to be (a) tampering or attempting to tamper with the entry process or the operation of the Competition or Sponsor’s Website, or (b) acting in violation of these Official Rules or in an unsportsmanlike or disruptive manner. CAUTION: ANY ATTEMPT TO DELIBERATELY DAMAGE ANY WEBSITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE COMPETITION IS A VIOLATION OF CRIMINAL AND CIVIL LAWS, AND SHOULD SUCH AN ATTEMPT BE MADE, THE SPONSOR RESERVES THE RIGHT TO SEEK DAMAGES OR OTHER REMEDIES FROM ANY SUCH PERSON(S) RESPONSIBLE FOR THE ATTEMPT TO THE FULLEST EXTENT PERMITTED BY LAW. Failure by the Sponsor to enforce any provision of these Official Rules shall not constitute a waiver of that provision.
RELEASE AND LIMITATIONS OF LIABILITY: By participating in the Competition, the Entrant agrees to release and hold harmless the Sponsor, the Administrator and their respective parents, employees, officers, directors, subsidiaries, affiliates, distributors, sales representatives, advertising and promotional agencies (collectively, the “Released Parties”) from and against any claim or cause of action arising out of participation in the Competition or receipt or use of any prize, including, but not limited to: (a) any technical errors that may prevent an Entrant from submitting an entry; (b) unauthorized human intervention in the Competition; (c) printing errors; (d) errors in the administration of the Competition or the processing of entries; or (e) injury, death or damage to persons or property which may be caused, directly or indirectly, in whole or in part, by Entrant’s participation in the Competition or receipt of any prize. Released Parties assume no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, entries. Entrant further agrees that in any cause of action, the Released Parties’ liability will be limited to the cost of entering and participating in the Competition, and in no event shall the Released Parties be liable for attorney’s fees. Entrant waives the right to claim any damages whatsoever, including, but not limited to, punitive, consequential, direct or indirect damages.
WINNER DETERMINATION/NOTIFICATION: Following the conclusion of the Submission Period, the Sponsor will review and judge all entries received. Each entry will be reviewed by a qualified judge or panel of judges appointed by the Sponsor. Each entry will be judged based on the following criteria:
- Originality of Idea
- Strength of Story
- Quality of Execution
Based on the Judging Criteria and scoring of each entry, the Sponsor will select one (1) Grand Prize Winner. The one (1) Grand Prize Winner and the next top four (4) scoring entries will have their films screened at the Francis Coppola Lounge at the 2018 Sundance Film Festival.
GRAND PRIZE & PRIZE CONDITIONS: There will be one (1) Grand Prize Winner. The Grand Prize Winner, upon the Administrator’s confirmation of eligibility, will receive a $5,000 cash award/check. NOTE: No substitution, assignment or transfer of the Prize is permitted, except by Sponsor, who reserves the right to replace the Prize with another of equal or greater value.
The potential Grand Prize Winner will be notified by mail, phone or e-mail, and must sign and return to the Administrator, within seven (7) days of the date of notice, an Affidavit of Eligibility, Liability & Publicity Release (if US resident) in order to claim his/her Prize. Note: The Affidavit sent to a potential Winner will require that the Winner provide his/her Social Security Number to the Administrator, which will be used solely for tax reporting purposes. The Grand Prize Winner is responsible for all local, state and federal taxes associated with the receipt of the Prize. The Grand Prize Winner must note that the value of the accepted Prize is taxable as income and an IRS Form 1099 will be filed in the name of the Winner for the value of the Prize, and the Winner is solely responsible for all matters relating to the Prize after it is awarded. If a Prize or Prize notification sent to a potential Winner is returned as unclaimed or undeliverable, if a potential Winner cannot be reached within five (5) business days from the first notification attempt, if a potential Winner fails to return requisite document(s) within the specified time period or if a potential Winner is not in compliance with these Official Rules, then such person shall be disqualified, and, at Sponsor’s sole discretion, an alternate Winner may be selected.
By accepting the Grand Prize, where permitted by law, the Grand Prize Winner grants to the Released Parties and those acting pursuant to the authority of Sponsor and the Released Parties (which grant will be confirmed in writing upon Sponsor’s request) the right to print, publish, broadcast and use worldwide IN ALL MEDIA without limitation at any time his/her full name, portrait, video, voice, likeness and/or biographical information for advertising, trade and promotional purposes without further payment or additional consideration.
IN NO EVENT WILL RELEASED PARTIES BE RESPONSIBLE OR LIABLE FOR ANY DAMAGES OR LOSSES OF ANY KIND (INCLUDING WITHOUT LIMITATION, DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES) ARISING OUT OF PARTICIPATION IN THE COMPETITION OR THE ACCEPTANCE, POSSESSION, USE OR MISUSE, OR ANY HARM RESULTING FROM THE ACCEPTANCE, POSSESSION, USE OR MISUSE, OF THE PRIZE(S).
The Grand Prize Winner also acknowledges that Released Parties have neither made nor are in any manner responsible or liable for any warranty, representation or guarantee, express or implied, in fact or in law, relative to the Prize(s).
DISPUTES: By entering the Competition, the Entrant agrees that 1) any and all disputes, claims and causes of action arising out of or connected with the Competition, or any prize awarded, shall be resolved individually, without resort to any form of class action; 2) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering the Competition but in no event attorney’s fees; and 3) under no circumstances will any Entrant be permitted to obtain any award for, and Entrant hereby waives all rights to claim, punitive, incidental or consequential damages and any and all rights to have damages multiplied or otherwise increased and any other damages, other than for actual out-of-pocket expenses. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of the Entrants and Sponsor or the Released Parties in connection with the Competition, shall be governed by, and construed in accordance with, the internal laws of the State of California. Any legal proceedings arising out of this Competition or relating to these Official Rules shall be instituted only in the federal or state courts serving Sonoma County, California. The invalidity or unenforceability of any provision of these Official Rules shall not affect the validity or enforceability of any other provision. In the event that any provision is determined to be invalid or otherwise unenforceable or illegal, these Official Rules shall otherwise remain in effect and be construed in accordance with their terms as if the invalid or illegal provision were not contained herein.
WINNER’S LIST REQUEST: To request confirmation of the name, city and state of residence of the Winner, please send a self-addressed, stamped business-size envelope, by October 31, 2017, to: Alliance/FFCW Director’s Short Film Competition Winner’s List Request, 620 Park Ave #332, Rochester, NY 14607.
The Competition is in no way sponsored or endorsed by the Sundance Film Festival.